Service and insurance reminders for every van

Connect Traccar for vehicle positions and trips

Connect your Traccar server, map its trackers to your vehicle records, and sync up to 31 days at a time. The fleet view shows the last synced position, which may differ from where the vehicle is now.

Review imported trips as work or private. Split work trips across projects before creating mileage drafts for approval. Vehicle movement does not prove a worker’s attendance or create time entries.

Each van’s details in one record

Record the plate, make, model, year, VIN, mileage and assigned driver, plus the insurance and inspection expiry dates.

If a crew member owns the van, mark it as contractor-owned. Work trips in it can then be recorded by distance and compensated at a per-km rate through payroll.

Insurance and maintenance records

Add a record each time a van is insured or serviced:

• Insurance
• Tires
• Servicing and oil changes
• Belts and batteries

Each record has a date, mileage, the next date or mileage it’s due, cost, provider and documents, such as the policy or a service invoice.

How reminders work

1. Note when it’s due next

   When you add a record, enter the next date, the next mileage, or both.

2. Keep mileage current

   Update each van’s mileage by hand, for example when you check the odometers at the end of the month.

3. Act on due soon and overdue

   Items within 30 days or 1,000 km show as due soon, and past the date or mileage as overdue. HiVis emails the people who manage vehicles.

What HiVis doesn’t do

• GPS positions and trips require a configured Traccar server and trackers. Sync runs on demand, not as a live location feed.
• No fuel cards or fuel logs.
• Mileage isn’t read from the vehicle; someone updates it by hand.