Know who has the tools and what’s left in stock

One record per item

Each item has a quantity and unit, an SKU, a category, a location and a minimum quantity. Tools can be assigned to the person who holds them, so you know whose van the drill is in.

Every change is a movement

Quantities don’t change by editing a number. Each change is a movement that records who made it, why, and the balance after it.

• Receipt: new stock comes in.
• Project use: stock is issued to a job, with an optional unit cost for job costing.
• Return: unused stock comes back, linked to the original issue.
• Adjustment: a correction after a count, with the reason.

Low stock, before the job stalls

1. Set a minimum

   Give a minimum quantity to the items you can’t run out of.

2. Record what goes out

   Issue stock to projects as it’s used, and record returns against the original issue.

3. Get an email

   When an item drops to its minimum, HiVis emails the people who manage inventory.

A history you can rely on

• Stock can’t go negative: an issue larger than the balance is refused.
• Items with movement history can’t be deleted, so past jobs keep their records.
• Materials issued to a project show up in its job costs.

What HiVis doesn’t do

• No barcode or QR scanning.
• No purchase orders or supplier management.
• No serial-number tracking of individual units within an item.