Crew pay and overtime calculator

How overtime is defined

Under the federal Fair Labor Standards Act (FLSA), non-exempt employees get at least 1.5 times their regular rate for every hour over 40 in a workweek (U.S. Department of Labor). That’s why the calculator starts with a 1.5 multiplier.

• State law can be stricter. Where both state and federal overtime rules apply, the employee gets whichever gives the higher overtime pay (DOL).
• Some bonuses change the overtime rate. Non-discretionary bonuses, such as production, attendance or safety bonuses, count toward the regular rate the FLSA uses for overtime (Fact Sheet #56C). This calculator applies the multiplier to the hourly rate only, so check weeks with both overtime and such a bonus with your payroll provider.
• Weekends and holidays: the FLSA doesn’t require premium pay for them. Under federal law, only hours past 40 in the workweek are overtime.

This is general information, not legal advice. Check the rules for your state and how your workers are classified.

From timesheets to pay in HiVis

This calculator is for a quick check. In HiVis payroll, hours come from crew timesheets, each hour is priced at the rate the person had on that date, and dated bonuses are added. You close the period and export a CSV for whoever pays wages.

HiVis doesn’t apply an overtime multiplier: every hour is priced at the person’s hourly rate, so an overtime premium can be added as a bonus. It doesn’t calculate tax or pay wages either.

How it’s calculated

For each worker:

• Regular pay = regular hours × hourly rate
• Overtime pay = overtime hours × hourly rate × overtime multiplier
• Gross pay = regular pay + overtime pay + bonus

The crew total is everyone’s gross pay added up. Each amount is rounded to the cent.

Worked example

The calculator’s starting values, which are example numbers: one week for two workers, overtime at 1.5 times the hourly rate.